College Application Process

Application Process for Colleges and Universities:

Step 1: Gather Information

The college application process differs at each institution.  Research the requirements and deadlines for admissions, financial aid, scholarship opportunities, and housing before fall of senior year using Naviance and by visiting the college’s website.

Create a timeline to complete the steps below well in advance of the college’s deadline.  Colleges do not extend deadlines.  The admissions office must receive your application, fee payment, ACT/SAT test scores, and transcript before the deadline.  This is also true for financial aid, scholarship and housing deadlines.


Step 2: Fill out Application & Pay Fee

The actual college application should be completed by following the steps outlined on the college’s website.  At the end of the application complete the fee payment process.  Plan to attend the Utah College Application Week (UCAW) sessions; some colleges waive the application fee during these sessions.

If you are in need of financial assistance, please speak to your counselor about the possibility of obtaining a fee waiver.  The college will not process the application until the fee is paid or waived.


Step 3: Request Transcript via Naviance

PCHS uses the Naviance program to track and submit transcripts to colleges.  Follow the steps on the Transcripts page to request your PCHS transcript be sent to the colleges your applying to.

Transcript requests can take up to 3 days to process.  Make sure you’re requesting your transcript well in advance of the admissions deadline.  If you have questions, communicate directly with the Registrar or your Counselor.

TIP:  Some colleges ask for self-reported grades in their application and do not require a transcript be sent during the application process.  Make sure you are following the college’s requirements for high school transcripts.


Step 4: Send Official ACT/SAT Test Scores

Most colleges require official ACT/SAT test scores be sent directly from the testing agency.  You must create an account and log into or to send scores.  There is a fee for sending test scores to colleges.

PCHS has unofficial test scores and some colleges accept these scores if attached to your official transcript.  If the college will accept unofficial scores, you need to contact the Registrar to request that your test scores be sent with your transcript (do this before or immediately after you put your transcript request in Naviance).

TIP:  Certain colleges may also allow students to self-report scores.  Visit the college’s website to check before requesting test scores from PCHS.

Remember to request test scores well in advance of the college deadline.


Optional: Recommendation Letters

Some colleges may recommend or require teacher recommendation letters as part of your application.  Some don’t want recommendation letters at all.  Check each college’s website for their application requirements.  If you are applying to colleges via The Common Application, continue through the Additional Steps section below.  If you are NOT applying via Common App, you must enter your recommendation letter request in Naviance AND notify your Counselor.  Scroll down to “Step 7: Teacher Recommendation(s)” in the Additional Steps section below for instructions.


Additional Steps for Common Application Universities:

Step 5: Match Common App & Naviance Accounts

PCHS uses the Naviance program to submit documents to colleges.  If you are applying to colleges via The Common Application, you need to “match” your Common App and Naviance accounts so your counselor can send the school report, teacher recommendation letters, and written evaluation (counselor recommendation letter) required to complete your application.

Only your counselor has access to send supporting documents to the colleges you’re applying to via Common App.  Please keep your Naviance list of colleges up-to-date and communicate any changes to your application with your counselor.

  1. Create a Common Application Account
  2. Add at least one college on your Common Application Account
  3. Sign the CA FERPA Waiver & Authorization
  4. Log into Naviance
  5. Click on the Colleges Tab
  6. Choose Colleges I’m Applying To
  7. Go to Common App Matching
  8. Enter the Email Address used for your Common App Account and your Date of Birth
  9. Click Match


Step 6: Counselor Recommendation

The counselor recommendation is an important part of the application process for selective colleges.  The letter should include information about your contribution to the Park City High School community.  Please provide your counselor with detailed information about your involvement throughout high school.

A well-written recommendation letter takes time; please complete the Counselor Recommendation Survey and Parent Brag Sheet at least 3-4 weeks before your first deadline.  Failure to do so may result in your counselor’s inability to provide a letter for your college applications.

  1. Ask your counselor directly for a recommendation; tell her your first deadline
  2. Log into Naviance and go to the My Planner tab
  3. Go to Tasks
  4. Complete the Counselor Recommendation Survey
  5. Go to the Naviance home page
  6. Scroll to the bottom of the page and click Document Resources
  7. Choose College Planning
  8. Print or download the Parent Brag Sheet
  9. Ask a parent to answer the questions and email it to your counselor

Note: You Must Communicate with your counselor about your recommendation needs in addition to providing the survey and brag sheet.


Step 7: Teacher Recommendation(s)

The teacher recommendation should provide college admissions committees an insight to you as a learner.  The letter should include specific examples of classroom experiences with your teacher.

Again, a well-written recommendation letter takes time; please make a direct request with your recommender and complete the Teacher Recommendation Survey 3-4 weeks before your first deadline.

You may only request 2 teacher recommendation letters.

  1. Ask your teacher directly for a recommendation; tell him/her your first deadline
  2. Log into Naviance and go the My Planner tab
  3. Go to Tasks
  4. Complete 1 or 2 Teacher Recommendation surveys depending on the number of letters required by the colleges you are applying to.
  5. Go to the Colleges tab
  6. Click on Letters of Recommendation
  7. Click Add Request
  8. From the drop down menu choose the teacher’s name(s) from the list  (non-PCHS teachers will need to send recommendations separately either through mail or email, not through Naviance)
  9. Check the “All current and future colleges I add to my Colleges I’m Applying to” box
  10. Add any notes to the request
  11. Click Submit

Note: Only your Counselor has access to submit your teacher’s recommendation letter to the college.  You must communicate with her directly about where to send specific letters.


Sending Updated Q1 Transcripts and Mid-Year Reports to Common App Colleges

If students applied to Common App schools prior to Nov 1st, some of those colleges will require an updated Q1 transcript.  Students MUST alert their counselor directly if they wish to have a Q1 transcript and/or mid-year report sent to Common App colleges.  Not all colleges require it, but some will.